STEFAN IVAN
Executive Personal Assistant • UHNWI Support • Estate & Close Protection Specialist
London, UK • 07376 181 919 • stefanivan50@yahoo. co. uk
PROFESSIONAL SUMMARY
Highly accomplished Executive Personal Assistant with 16+ years supporting CEOs, UHNWI and Family
Offices across London, Gstaad, Monte■Carlo, Abu Dhabi and Europe. Proven expertise in complex diary
management, private jet and international travel coordination, luxury household operations, high■level
negotiations, security and close protection. Experienced in managing large■scale developments, including a
£20m construction project, and fully trusted with financial administration, staff management and confidential
operations in high■pressure environments.
CORE COMPETENCIES
Executive Support • Complex Diary Management • Private Jet & Travel Logistics • Household & Estate
Management • UHNWI Lifestyle Support • Contractor & Vendor Management • Staff Recruitment &
Supervision • Close Protection • Luxury Asset Management • Event Planning • High■Level Negotiation •
Budget Oversight • Confidentiality & Discretion
PROFESSIONAL EXPERIENCE
Executive Personal Assistant – UHNWI
London / Gstaad / Monte■Carlo • Jan 2022 – Oct 2025
- Managed complex diaries, inbox control, meeting preparation and coordination.
- Organised extensive international travel including private jet arrangements.
- Oversaw luxury car fleet and prestige vehicle valeting.
- Supervised household staff: hiring, payroll, schedules and performance reviews.
- Coordinated contractors, suppliers and all property-related logistics.
- Managed household projects, family events and social engagements.
- Administered budgets, payments and personal financial records.
- Delivered personal shopping and luxury lifestyle support.
Executive PA to CEO & Managing Director – Azzurite Group (Azzurite Ltd. & Quinta Construction
Ltd. )
London / Portugal / Abu Dhabi / South of France • Jan 2017 – Nov 2021
- Provided full executive support to the CEO of Azzurite Group and its subsidiary, Quinta Construction Ltd.
- Directed construction operations and ensured alignment with Group strategy.
- Managed a £20m construction project in Wimbledon overseeing 100+ staff.
- Collaborated with 1508 London architecture & design studio.
- Negotiated procurement of marble, stone, tiles and bespoke furniture.
- Managed personal finances and approved payments up to £400k.
- Coordinated international travel including private jets, helicopters and yachts.
- Managed property portfolios, luxury assets and household staffing.
- Supervised two PAs and represented CEO in high■level negotiations.
Chauffeur & Personal Bodyguard – AL THANI Family & UHNWI
London • 2011 – 2016
- Delivered secure and discreet transportation for high■profile principals.
- Maintained luxury vehicles and coordinated repair schedules.
- Ensured passenger safety, privacy and route security.
- Provided logistical and lifestyle support.
Chauffeur & Close Protection – UBS Private Bank Investor
London / Zug • 2009 – 2011
- Provided defensive escort driving and close protection.
- Ensured privacy protection and safe mobility.
- Organised international travel routes and logistics.
Close Protection Officer – Ambassador of Israel to Romania
Bucharest • 2007 – 2008
- Delivered full diplomatic protection.
- Conducted risk assessments and secured environments.
- Coordinated secure transport and event presence.
Security Manager – Princess / Danielle Ship Management Ltd.
Piraeus, Greece • Apr 2007 – Nov 2007
- Managed vessel security and supervised 25 officers.
- Ensured passenger and crew safety.
- Collaborated with Mossad Special Forces for onboard protection.
EDUCATION
Higher National Certificate – University of Bucharest (2004)
Hospitality Management – St. Patrick’s College, London (2016)
High School Diploma – National College “Mihai Viteazul” (2000)
LANGUAGES
English (Fluent) • Italian (Fluent) • Hebrew (Fluent) • Romanian (Native)
ADDITIONAL SKILLS
Document Management • Meeting Coordination • Expense & Budget Control • Travel & Accommodation
Booking • Vehicle Fleet Administration • Event Coordination • Attention to Detail • Confidential
Correspondence
